Document scanning services and going paperless with your documents has become extremely popular over the last few years, especially with the concern over the environment. Still, there are many who would prefer to do everything the old-fashioned way, so that they have a paper trail.
If, however, you are on the fence about going paperless and finding a document scanning service, this list will give you a few reasons that you should make the switch as soon as possible, to the benefit of the environment and your business as well.
1. It Gives You More Office Space to Work With
As you probably already know using part of your prime office space to store boxes upon boxes of documents is quite expensive. Using document scanning services can free up that space for other things. Since thousands of files can be stored on one single server, you can use that space to bring in more revenue for your business.
2. Helps to Preserve Your Important Information
If you have any type of important historical documents, then, of course, you want to preserve them for years to come. However, documents age and rip with time, meaning that there is no way your documents will be around forever. Document scanning can ensure that those documents are around for eyes to see far into the future, as when you scan them, it’s the last time they will ever have to be touched.
3. Better Security for Your Data
Everyone has documents that they need to keep secure and data that doesn’t need to be seen by prying eyes. The best you can do with paper documents is put them in a lockbox and hope no one breaks in. With document scanning, you can encrypt, password protect, and even secure your documents safely in the cloud, away from prying eyes. It’s also possible to assign levels of clearance, so only certain people in your company can access the files you have scanned.
4. Improves Staff Sharing
Every business owner knows how difficult and time-consuming it is to get information out to employees about meetings and any other number of work-related issues. With document scanning, it’s easy to share information with your workers, because all they have to do is open the file and everyone can read it and once. Data scanning services make sharing files with your staff a breeze.
5. Environmentally Friendly
Every business owner knows how important it is to protect the planet and reduce the carbon footprint of their business on the earth. According to one study, an average office worker uses over 10,000 sheets of paper on a yearly basis.
Imagine that much paper being used by every employee in your office and you will know why going paperless is the best thing for your business and the environment as well. Scanning your documents is the perfect way to reduce your carbon footprint on the earth and do your part to help save the planet as well.
6. Less Papers Cluttering Your Desk
It is a well-known fact that clutter decreases your productivity. Having a ton of papers on your desk can make you feel overwhelmed and as if you are never going to get done with the workday. Having your desk free and clear of the paper mountains increases motivation and productivity as well. Going paperless will not only be good for your office, but your stress levels as well.
These are just a few of the top reasons that you should check into document scanning services, so you can go paperless. From decluttering your desk to giving you more office space to work with, going paperless just makes good common and good financial sense.